How to rent an office for a day
If you’re among the 54% of working people who work outside their main office for at least two and a half days a week,* it’s easy to rent an office for a day whenever you need to.
As a result of a global trend towards flexible working, demand for short-term office rental showed record growth in the UK in 2017.
Flexible working spaces accounted for 21.1% of all office spaces in central London at the end of the year, while the take-up of flexible workspace increased from 2% to 7.5% of all office rentals in the centres of the UK’s largest cities during 2017, according to research by Cushman & Wakefield, a commercial property services company.**
Rent a hot desk for a day
If you’re a freelancer or self-employed person who normally works from home, hot desking gives you the opportunity to work in a friendly open plan office in the company of other small business owners.
Or, if you have an early morning meeting some distance away from your main office and want to get on with work immediately afterwards, hot desking for the rest of the day can provide a better solution than taking the time to travel back to your office straight after your meeting.
Just pay a daily rate to rent a desk, chair and storage locker in a co-working space. All you need to bring along is your laptop and mobile phone.
Rent a distraction-free private office
If you’ll need to make a lot of phone calls or if you want to ensure you won’t be disturbed, renting a private office is a good idea. You can close the door, plug in your laptop, and work without any interruptions or distractions.
Rent a private office for meetings or interviews
Rent a private office for a day if you need to hold a series of one-to-one meetings or interviews. You can host the meetings in complete privacy in a professional setting in a dedicated office building.
This is ideal if you work from your home office and don’t wish to invite potential clients or employees to your home. Equally, if you’re usually on the road and don’t have a fixed office base, it makes sense to rent an office for a series of meetings on the same day in one location.
If you’re only meeting one or two people at a time, there’s no need to hire a large conference room. A small private office will be less intimidating and will convey a professional image of your business.
Book in advance or on the day
It’s best to book your hot desk or private office in advance, so that you can be sure that it will be available for you on the day. It’s usually possible to book online or by phone using your credit or debit card.
You can sometimes book a hot desk or private office on the day if there is availability. So, if the meeting you’ve travelled to is cancelled or postponed at the last minute, you could make good use of your time by renting a desk or office for the rest of the day.
Use the on-site facilities
When renting an office for a day, you can use many of the on-site facilities at no extra cost.
You’ll be able to connect to the internet using high-speed broadband or Wi-Fi. This makes it easy to check your email, use cloud-based apps or deal with queries from your website.
Bring your mug and make tea or coffee in the kitchen whenever you want to. Heat up some food in the microwave for a quick lunch.
If you need to print or photocopy anything, you can do so at the reception for a small extra charge.
Network with other business owners
Renting an office for a day provides networking opportunities that you wouldn’t otherwise have access to. You may chat with a new business contact in the corridor, run into a potential partner in the on-site café or meet a new supplier in a breakout area.
Increase your productivity
If you have a deadline to meet, renting an office for a day can increase your productivity. Working in a quiet yet professional atmosphere will motivate you to crack on with your work and be as productive as possible.
The promise of a delicious lunch or a well-deserved cappuccino in the on-site café can also encourage you to work hard so that you finish your project on time.
If you’re self-employed, the rent on your hot desk or private office should be claimable as a business expense. VAT is also usually payable on the rent. You may be able to reclaim this if your business is VAT registered.
An economical and flexible option
Renting an office for a day is an economical option because you only pay for the day. No longer term commitment is required, although you may enjoy the experience so much that you decide to rent a desk or office on another day or even on a longer-term basis.